Abstract submission

Acceptance procedure 

The submitted abstracts according to the authors given instructions will be examined by experts. 
These experts will be chosen by the organising committee, the sessions presidents…. All these experts are invited to sign a report on impartiality and equitability of their re-reading and declare no interest conflict with the authors, the work, the sponsors, or the subject . 
At least three critical reports will be joined to each abstract. Abstracts that do not fit the chosen category will be affected to another category or symposium. 
 
Each critical report will result in a point allocation. A score from 1 to 5 will ge given, based on following criteria : 
  • relevance of the proposed work (research and education) 
  • scientific content 
  • work not presented or published anywhere else 
The authors should give their permission to publish their abstracts. 


Points allocation 

Allocating points is a difficult task, especially when the abstract is considered as to be just limit. 
Typically an exceptional abstract (5 points score) can be defined as a work of great scientific value, regrouping the above described conditions and also fitting exactly the the assessment conditions listed below. 
An abstract is considered as to be good (4 points score), when all the assessment conditions are combined, substantial new informations or new methods are presented and is the result of an excellent research. 
 
Each abstract will be estimated on the basis of following criteria : 
  • Does the subject correspond to one of the symposium topics ? (if not the article is refused) 
  • Is the work or research original ? 
  • If the subject is accepted, are the used material and methods enough well-documented, or are there enough references for the work to be done by other researchers, and information about the origin and the _ Are the data sufficient and clearly presented (a lack of results is inacceptable and will conduct to rejection ; it is however acceptable to present in the discussion that further data will be obtained before presentation.) 
  • Are the data statistically analysed and well chosen ? 
  • Are the data sufficiently discussed ? 
  • Is the environment of the work and study well delimited ? 
  • Are conclusions based on data obtained by appropriate methods and correctly analysed ? (failure on this question is often source of rejection) 
  • Is the abstract written, especially for tables and figures ? (hand annotations are not acceptable) 
  • Is the abstract written in acceptable French or English, with minor spelling, grammar or syntax errors ? 
An average is calculated on basis of the points given by the critical reports. Middle quality abstracts will be accepted to be presented as posters.Rejected abstracts will be analysed once more by the organising committe. 
The critical reporters are encouraged to justify the acceptation as oral communication or poster presentation. Abstracts accepted for oral communication should bring on discussion. 
Participants should then take benefit of the debate following presentation. Some work corresponds better to poster presentation than to oral communication. 


Absence of the author 

It is expected that the author presents his work. In case of sudden impossibility for the author to present his work, the session chairman should be informed as soon as possible. 
The author must make sure the abstract will be presented. The absence for oral communication or poster presentation will conduct to rejection from all future symposia. 


Notification 

The acceptance or rejection notification will be sent in to weeks following the submission date. 
 
Instruction for Non-Electronic Abstract Submission 
 
Note : Once an abstract has been submitted, it cannot be changed. 
Submit only ONE abstract for each presentation ; do NOT submit multiple copies of the same abstract, and do NOT submit in blinded format. 
 
Illustrations 
must be drawn directly onto the abstract within the margins. DO NOT use tape. Illustrations should be black lines on white paper. 
Use lines heavy enough to remain legible after reproduction. Do not use reproduction methods such as photocopy, blueprints, etc. 
 
Photographs 
should be used only when absolutely necessary to substantiate results. If used, photos must be submitted on abstract as black and white pre-screened, 100,-line halftones. 
The original black and white photograph must ALSO be included with the abstract. 
 
Mailing the abstract 
Submit original, 2 blind photocopies and Abstract Form Information sheet in a 9" x 12" envelope. Do not fold abstract. 
 
Mail to Com&Co ejarry@comnco.com 
 
Subject 
Choose a subject. Final determination will be made by the Programm Committee. 
 
Oral communication or poster 
The preferred mode of presentation (oral or poster) should be noted. Final determination will be made by the Programm Committee. 
 
Abstract accepted for podium presentation will be provided 8 minutes for didactic presentation, following by 4 minutes for discussion. It is imperative that these time limits be strictly observed by all participants. Audio-visual presentation options include 2"x2" slides with dual slides projector or overhead projector. 
 
Abstract accepted for poster presentation will be provided a panel for mounting their descriptive material. Details of panel size and layout will be provided at the time of acceptance. Presenting authors must be at their panel during the scheduled Poster Session listed in the final Program and adhere to set-up/tear-down instructions included in acceptance notification. 
 
Speaker must give his/her presentation at the time of the session. 
 
Abstract deadline 
Abstracts must be received by the secretary no later than March 15, 2013. This deadline will be strictly respected. 
 
Non-Electronic submission Form 
To download a RTF version click here